Lead capture and fast replies for coaches and consultants
Velora gives coaches and consultants a qualifying form that screens discovery-call requests on budget, readiness and fit before anything reaches your calendar. You are alerted within about 60 seconds with a drafted reply, and if you have set a booking link it is included automatically in the acknowledgement the enquirer receives. Untouched leads get a follow-up at 60 minutes and again at 24 hours.
Why does response speed matter for coaches and consultants?
For coaching and consulting the cost of a slow reply is not usually a lost lead, it is a calendar full of unqualified discovery calls. Qualifying in the form rather than on the call means the people who reach your diary have already told you their budget and their timeline, and the ones who have not are handled with a reply instead of an hour.
The general evidence is covered on the speed to lead page: the most cited study found firms contacting a lead within an hour were nearly seven times more likely to qualify it than those contacting an hour later.
What questions would you ask on the form?
Whatever you like — Velora has no built-in question set and never writes questions for you. As a starting point, most coaches and consultants ask something close to:
- What are you hoping to change in the next six months?
- Have you worked with a coach or consultant before?
- What budget have you set aside for this?
- Are you deciding on your own or with a team?
- How soon do you want to start?
Questions branch, so the answer to one decides what gets asked next, and you can set a qualifying rule on top. For example: Only qualify enquiries at or above your minimum engagement budget, and send everyone else a reply pointing at your lower-cost offer rather than a calendar link.
What happens after someone completes the form?
- Immediately
- The enquirer gets an automatic acknowledgement, including your booking link if you have set one.
- Within ~60 seconds
- You get a push notification and an email with their answers and a drafted reply.
- At 60 minutes
- If nobody has made contact, the enquirer gets a nudge and you get a reminder.
- At 24 hours
- A final escalation alert to you if the lead is still untouched.
- As soon as you reply
- Every automatic follow-up stops permanently.
Common questions from coaches and consultants
- Can the acknowledgement email include my booking link?
- Yes. Set a booking link on your account and it is included automatically in the acknowledgement every enquirer receives on submission.
- Can I ask about budget without it feeling transactional?
- You write the wording. Because questions branch, budget can be asked last, only of people who have already said they are ready to start, and phrased however you like.
- Do replies come from my own email address?
- Yes. Connect Google Workspace, Microsoft 365, or any SMTP provider, with 15 presets and automatic detection. Replies send from your address, not a shared inbox.